Transfer Stock Between Depots

Use this path to move existing company stock between warehouses using a Material Request of type Material Transfer. It is not a customer sale and does not use a customer Sales Return to receive company stock.

Prepare and load the transfer

1. Submit the Material Transfer request with its destination warehouse, items, quantities and requested UOM. Select an Internal Delivery Method arranged by Company for company transport.
2. Generate and submit the Transport Demand according to the source policy.
3. Create a draft Transport Load through the item-selection popup. Choose the quantities that will travel.
4. Set the actual loading warehouse before submitting the load. A blank or different preferred origin on the Material Request does not prevent choosing the fulfilment warehouse on the load.
5. Allocate the vehicle and driver. From the allocation, create and submit Stock Entry (Add to Transit) into the vehicle's linked Transit Warehouse.
6. Create and submit the trip. The operational stop is the receiving depot, not another driver task to confirm loading that was already posted.

Loading warehouse → Add to Transit → vehicle Transit Warehouse
                  → depot receipt / End Transit → destination warehouse

Receive with driver proof

At the depot, the driver opens the receiving task, checks the stock reference and items and records the handover. Accepted, rejected and unexplained quantities are different facts; use the row rejection reason for rejected goods and Remarks for missing/unaccounted quantities.

If Allow Driver to Complete Depot Transfers is enabled, submitting proof posts the End Transit Stock Entry for the goods actually received. If it is disabled, the task waits for warehouse stock posting. Do not interpret Awaiting Stock Posting as permission to create a duplicate receipt.

Receive without a driver phone

Authorised warehouse staff can post a standard End Transit receipt against the original Add-to-Transit Stock Entry. Retain the outgoing entry, its source rows, correct warehouses and Material Request references.

A correctly linked receipt updates the transfer task from warehouse evidence without inventing a driver POD. Partial receipts remain Partially Received until the expected stock is accounted for. Once manual receiving has started, finish the remaining quantity through End Transit rather than posting a second receipt through proof.

Handle rejected quantities

For each rejection choose All received by depot, All remain on vehicle, or Split between depot and vehicle. Only Split needs an extra depot quantity; the vehicle balance is calculated.

Rejected goods physically unloaded at the depot are still received into inventory. They go to its configured returns/quarantine warehouse, or the receiving depot warehouse if none is configured. Goods remaining on the vehicle retain that custody. The Return Request preserves the rejection and follow-up; the choice is not a quality approval.

[Screenshot: Depot transfer proof showing accepted quantity, rejection reason and the three rejected-goods handling choices]

Check the Material Request and linked Stock Entries after posting. Do not create a fresh demand for quantities already issued or received merely to clear an old display status. Use recovery checks if the receipt is not attributed.